Continia Document Capture (OCR)

Document Management System (DMS)

Document Capture directly from Microsoft Dynamics NAV

Continia Document Capture Application is the best and most comprehensive solution for the scanning of invoices and other documents directly from Microsoft Dynamics NAV.

As the only such solution on the market, it offers automatic registration of documents, OCR data extraction, advanced workflow approvals, and full-text digital archive search.

Continia Document Capture optimizes and automates all workflow processes – from receiving a document to retrieving it again years later.

Tired of typing? With Continia Document Capture, all the information you need in relation to creating an invoice document can be set up – even without any typing.

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Product Sheet OCR Continia Document Capture

Main Features:

  • Automatic registration of received invoices
  • OCR data extraction
  • Advanced workflow approval
  • Automatic issue of invoices and other documents

How does it work?

  • Process of registering documents in Microsoft Dynamics NAV is completely automated
  • Reduces time consumption of document registration
  • Reduces data errors
  • Speeds up and systematizes the process of registering documents

By using pre-defined e-mail addresses and folders on a file server, all received documents are automatically downloaded and OCR-processed. Received paper documents can be scanned and processed in the same way.

Covers key needs

  • Templates for documents from different vendors
  • Drag-and-Drop
  • Matching of purchase orders
  • Full-text digital archive search
  • Links to accounting records
  • Web Approval Portal - approve from a PC, tablet or Smartphone

Continia Document Capture VIDEO


Matching of purchase orders

Continia Document Capture includes an advanced set of features for effectively matching purchase invoices with existing purchase orders.

This task can be done manually, or it can be configured to be performed automatically on either header-level, or on a line-by-line level. You can set up thresholds on each vendor, which determines if an invoice can be automatically posted or needs approval.

Add more documents with Drag-and-Drop

You can drag-and-drop any given file-type or e-mail to any record in Microsoft Dynamics NAV.

As an example, when approving purchase invoices, you can attach the original purchase quote from the vendor, an image of an incorrect delivery, or other relevant documents in relation to the transaction.

You can also enable drag-and-drop on the vendor or customer cards in order to attach documents and correspondences to these. By enabling drag-and-drop in the project module, you can easily attach important documents directly to the specific task or project.

Accountancy back in control

Continia Document Capture provides accountancy with a fully updated overview of all invoices pending approval. Through a dedicated overview, you can see who the current approver is, the current status, comments, attached documents and much more – all in real time.

Digital archive

With Continia Document Capture, you no longer need to spend time finding old documents for the accountant, or looking up invoices for colleagues who need to see a particular invoice in relation to repurchasing certain products.

PDF -documents containing all data from the original invoices are stored in the Continia Document Capture digital archive, which is an integral part of Microsoft Dynamics NAV.

This means that you can retrieve invoices based on data used in the NAV fields; however, you can also retrieve invoices based on information registered on the original invoices, such as specific reference numbers, vendor numbers or serial numbers.


Document receiving and processing

 


NAVERTICA a Continia Software Partners

Continia Document Capture solution is certified by Microsoft and NAVERTICA is an official Continia Software Partner to implementation. Based on experiences and feedback from more than 1,200 existing customers, a standard implementation can be done in less than one week.