Navertica Facility Management

Enterprise Resource Planning (ERP)  Hospital information system

The module is designed for companies that need an efficient tool for managing their own property. The solution includes a condition survey and own property management, energy management and administration of a rental agreements in the case of space rental.

The module enables allocation for the cost of heat energy and the cost of providing domestic hot water for the tenantsin according to local legislation. The module enables allocation of the other services provided to tenants beyond the allocation of energy in according to legislation, e.g. lighting of common areas, operation of elevators, or maintenance of the building.

Benefits

  • We know the costs of each building, floor, room
  • We know about location of all the properties
  • We are not looking for invoices ordelivery sheets
  • We always have the correct version of the rental agreement
  • From the time signals we can view information about customer problems
  • We are immediately reminded of the abnormal trends

Condition survey and property management

The summary listing of rooms is the building block of property management.

You can use a clear tree view. The room evidence includes the following data:

  • Definition of subordination and superiority in the hierarchy
    Building – Floor – Room
  • Description of buildings and rooms
  • Space parameters of the room
  • Information about networks
  • Energy and water usage parameters
  • Preventive controls, reconstruction and repair
  • Information about the customer (tenant) in the case of space rental

The possibility to assign devices to individual rooms enables administration and facilities management:

  • Binding to the registry of fixed assets in the Microsoft Dynamics NAV
  • The ability to assign devices to the room simply by drag&drop
  • Clear tree view of facilities
  • Simple tracing of the property location from the registry

Rental agreements management

Space condition survey’s are complemented by rentals evidence – the binding objects to their tenants and relevant rental agreement.

The solution of rental relations in Microsoft Dynamics NAV includes:

  • Card file of agreements ​​with the definition of prices and schedules that serve as the basis for invoicing
  • Catalog of services – definition of sold services (e.g., area, energy, security)
  • Definition service prices for invoicing standard amounts, cash advance and for invoicing according to actual energy consumption
  • Calendar definition for invoicing including calendar templates
  • Batch generate invoices by the touch of one button
  • Prepared texts with variables to be used on invoices (variables as the contract number or invoice period)
  • Integration into standard accounting in Microsoft Dynamics NAV
  • Incomes tracked for centers and individual services
  • A comprehensive history of the rental agreements, the prices invoiced and documents

Gauges evidence and energy management

Evidence of gauges is recorded in the tree view list in the system, with a clearly arranged view of their hierarchy for each type of utility (water, electricity, heat). With the gauge it is possible to define the type of meter data, correction factors and fixed readings. The meter readings are used for budgeted costs for centers and for invoicing tenants. From the gauge reading history it is possible to evaluate the consumption of usage.

Allocation of costs

The module allows the allocation of costs for services provided to tenants. Allocation of costs of heat energy for space heating and the cost of providing domestic hot water is in accordance to local legislation. The user enters all the necessary information for cost allocation via an intuitive guide. The system allows the cost allocation according to the following criteria: floor area; attributable floor area; man days; flats; consumption.

It is possible to perform allocation of additional services provided to tenants with an adjustable allocation, according to the listed criteria. For example lighting of common areas, operation of elevators, cleaning or maintenance of the building. The allocation processing is facilitated with built-in controls that minimize the possibility of user errors. These controls include, for example, test of entered gauge readings, test of continuity of agreements and a test of the difference of floor area / attributable floor area.

The cost allocation output is atransparent billing form, which is sent to the tenant.

In the case that the consumption costs of heat and water are outsourced based on readings indicators located on the radiators, there is a tool to import allocation of costs from a file supplied by the outsourced company.

Types of gauges:

  • The real gauge
  • Gauges with fixed consumption (for spaces where the consumption is known in advance)
  • Interpolated gauge (for spaces that are not equipped with a gauge)
  • Virtual (calculated) gauge

Why choose Navertica Facility Management?

  • One system
  • One database
  • On-line connection with purchasing, sales and accounting
  • On-line Manager reports

Options for the extention to Navertica Facility Management module

Maintenance Manager

  • Definition of maintenance procedures and resources needed
  • Definition of standard and emergency maintenance plans
  • Planning of maintenance orders
  • Monitoring trigger conditions for regular maintenance
  • Resource management for maintenance (supply, utilization, evaluation)

Manager of measurement and instrumentation

  • Management of gauges and instrumentation
  • Plans for inspection and maintenance, calibration procedures
  • Automatic monitoring of terms
  • Bulk orders of the external maintenance
  • History of the inspections, maintenance and calibration
  • Management of the conditions of use

Administrator training and qualifications of staff

  • Human resources management
  • Job titles manangement
  • Qualification levels manangement
  • Courses and training manangement, card index equipment
  • Certification manangement
  • Occupational health and safety and Fire protection training

Allocation of costs and incomes

  • Allocation received or issued documents
  • Defined templates of the allocation
  • Automatic templates application during billing
  • Accounting entries are included in the relevant document navigation